SPONSOR AND EXHIBITOR ZONE
Important Dates:
Conference Handbook Advertising Deadline: 17 March 2027
*via Event Studio contact
Trade Booth Facia Sign Deadline: 29 March 2027
*via ____ portal link
Public Liability Insurance Certificate: 29 March 2027
*upload via your sponsor portal
Advise of Exhibitor Goods being delivered: 19 April 2027
*via Event Studio contact
Important Links:
Exhibitor Incoming & Outgoing Labels *coming soon
Hotel Realm Exhibitor Manual *coming soon
Exhibition Floorplan:
AITD 2027 Exhibition Floorplan *coming soon
Exhibition Hours
Delegates will be in the exhibition area during scheduled refreshment breaks. We recommend displays are staffed during scheduled breaks, but the exhibition area will remain open/accessible from commencement of sessions until the close of each day.
Wednesday, 28 April (Day 1 - Half Day)
12.00pm - 1.00pm: Registration, Speaker Support Open & Light Lunch
2.55pm - 3.25pm: Afternoon Tea
Thursday, 29 April (Day 2 - Full Day)
8.00am - 9.00am: Registration / Arrival Tea and Coffee
10.50am - 11.20am: Morning Tea
1.15pm - 2.15pm: Lunch
3.40pm - 4.10pm: Afternoon Tea
5:30pm - 7:00pm: Networking Drinks
Friday, 23 May (Day 3 - Full Day)
8.00am - 9.00am: Registration / Arrival Tea and Coffee
10.35am - 11.05am: Morning Tea
1.00pm - 2.10pm: Extended Lunch
Preliminary Schedule
Bump In
Wednesday, 28 April 2027
____ Booth Construction
5.00am - 11.00am
Exhibitor Bump In
11.00am – 12.00pm (Wednesday, 28 April 2027)
Bump Out
Friday, 30 April 2027
Exhibitor Bump Out
2.10pm - 4.30pm
____ Booth Dismantle
From 4.30pm onwards
Booth Inclusions
SHELL SCHEME - Each display is 3m wide x 1m deep
Walling
2.5m high Octanorm structure with white melamine panels
Fascia sign
Digitally printed company name sign with single colour text on a white background. A fascia sign will be installed across the front of each booth
Lighting
2x track spotlights per 9spm Lights fixed to the inside front facia
Power
1x 4amp power outlet, per stand, located in the back corner
To be used
UHU tac white putty (white tac), 3M Command picture hanging strips, hook &chain
Not to be used
Pins, staples, screws, nails, bolts, Velcro, paint or double-sided adhesive tape. (Please note that a charge will be invoiced to exhibitors for any wall panel damage)
Booth Constructor / Furniture Hire
Venue
AITD Conference 2027 will be held at:
Hotel Realm, Canberra
8 National Circuit, Barton ACT 2600
Exhibitor Delivery Information
Please clearly label all your goods using the Hotel Realm Delivery Label, linked below and under the 'Important Links' box above.
Sponsors/Exhibitors will need to coordinate own freight using the Hotel Realm Delivery Label based on the following loading dock instructions:
DELIVERIES WILL ONLY BE ACCEPTED 48 HOURS PRIOR TO THE COMMENCEMENT OF THE EVENT AND MUST BE COLLECTED BY MONDAY, 3 May 2027
ALL GOODS TO BE DELIVERED BETWEEN 7.00AM & 1.00PM WEEKDAYS ONLY
(NOTE: The Hotel Realm takes NO RESPONSIBILITY for incorrectly labelled or unsealed packages. Any items not collected from the hotel will be disposed of responsibility)
Storage
Limited storage is available within the exhibition area for small cartons and/or promotional materials such as brochures and giveaways. Exhibitors are advised to ensure all cartons, boxes and wrapping materials are removed from their stands prior to the opening day of the exhibition. Hotel realm will not be responsible for storing boxes and display material and cannot be held responsible for the security of items left in any storage area. Exhibitors are solely responsible for goods placed in designated storage areas and are to ensure all items are labelled accurately.
Parking & Public Transport
Public Liability Insurance
All sponsors and exhibitors are responsible for their own insurance, including public liability. It is recommended exhibitors hold public and product liability insurance based on a limit of indemnity to the minimum value of $20 million dollars. This refers to damage or injury caused to third parties / visitors on or in the vicinity of an exhibition stand. We ask exhibitors to provide a copy of their insurance policy and certified currency upon request.
Please ensure all display builders, sub-contractors, suppliers and booth staff are given this information. They must be familiar with the venues regulations of use.